You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Need support during your admission journey? Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h See also Extenuating Circumstances and Reasonable Adjustments (section 10). It is your responsibility to ensure that the work is submitted on time. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Work will not be accepted by email. A decision cannot be made until your evidence is received. You should receive a response withinone week of submitting the request for review. If you self-certify then you should hear 1-2 working days. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream We may be able to support you better through the wider Student Support Framework. Figures captions and table titles. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). /Tx BMC You can find a guide to submitting your claim on Portico on the UCL website. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Lead your club, society and the whole Students' Union Nominate Now . 'Extenuating Circumstances' are events that are . Your evidence will need to cover the full period for which you are requesting mitigation. On the application form you will be asked to state your deadline this should be the most recent deadline. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT before 12.00 noon on the due date. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. there will be no penalty for submitting late). If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You can only request deferrals 2 weeks in advance of the event. Etymology You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. e.g. Together,wecanmake the world around usbetter, on campus and beyond. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. /Tx BMC All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. References in the text should be in the author/date (Harvard) format. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Victim of crime :Police/crime report - a crime number alone isnotacceptable. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. butler county election office phone number / . H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Step 2: gather the relevant evidence for your application. The receiving office will forward your form confidentially to the appropriateperson. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. PREPARE. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Self-certified ECs: No earlier than 2 weeks before the deadline. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If you do not submit the requested evidence, your claim will normally be rejected. Step 3: submit your application. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. , normally no more than one week after the first affected assessment. You will usually find this in your Handbook, or ask yourDepartmentalTutor. You must submit your late evidence no more than four weeks after submitting your EC application. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Read about our Research Excellence Framework submissions and results. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. wide range of UCL support services are available for you, too. Here are three students sharing their experiences of applying for financial support from us. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Self-certified EC claims must be submitted before the assessment deadline/date. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ We may be able to support you better through, Submit your EC application as soon as possible. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; All Extenuating Circumstances claims must now be submitted on Portico. exams) to the next assessment period. Bereavement: You will be required to provide a death certificate. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). However, you will need to explain why you didnt submit your EC on time. . Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Our events are designed to help you meet people, try new things and have fun. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. What would you like the Union to do? You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Luckily, extenuating circumstances are there to support you during these situations. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. You can find a guide to submitting your claim on Portico on the UCL website. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. All coursework should be submitted by 12.00 noon on the stated deadline. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Letter or certificate froma doctor or other registered medical professional external totheUniversity. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. You must submit your late evidence no more than four weeks after submitting your EC application. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Applying for an EC STEP 1. All illustrations must be discussed in the text. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can find further guidance on what your evidence should include in UCL's Academic Manual. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. This step-by-step guide will clarify how to do that. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. We are improving our three campuses for people to study, work and live. Applying for an EC using self-certification. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. You will also be notified of the outcome of your claim via Portico. Your evidence will need to cover the full period for which you are requesting mitigation. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Detail of where to submit the form are in your Student Handbook. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. EMC HA i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. This would bring us to equal standing with UCL clubs and societies. If the student has a two-week EC extension approved the new deadline will be 22/5/23. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. . Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. You should submit the EC on time and indicate that your evidence will be forthcoming. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Cha c sn phm trong gi hng. /Tx BMC You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) London, E16 2RD Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you are not sure whether you should use Extenuating Circumstances. You can find the Extenuating Circumstances form here. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. EMC Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year.
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